Personal Data Protection Act 2010
Privacy notice
This notice explains what personal data we collect through this website, why we collect it, where it is stored and what you can ask us to do with it.
Last updated [DATE] · Version 1.0
Who we are
LAD is a firm of advocates and solicitors on the Roll of the High Court of Malaya. In this notice, “we” and “us” mean the firm; “you” means anyone who uses this website or submits the enquiry form.
The data user for the purposes of the Personal Data Protection Act 2010 is [FULL REGISTERED FIRM NAME].
What we collect
Only what you type in, and a small amount of technical information that any website receives.
When you use the calculator
Nothing leaves your browser. Purchase price, dates and answers stay on the page and are never sent to us unless you go on to submit the enquiry form.
When you submit the enquiry form
- Your name, mobile number and email address
- The project or development name, if you give it
- The figures and dates you entered into the calculator, and the estimate it produced
- Any documents you choose to attach — typically a sale and purchase agreement, a notice of vacant possession or a Certificate of Completion and Compliance
- The date and time of submission, and your browser identification string
Documents of this kind often contain further personal data, including identification numbers, addresses and financial details. Attach them only if you are content for us to hold them.
Automatically
This site sets no cookies and runs no analytics or tracking. Typefaces are loaded from Google Fonts, which means Google receives your IP address when the page loads. Our hosting provider keeps standard server logs.
Why we collect it
- To assess whether you have a claim and to prepare the written breakdown you asked for
- To contact you about your enquiry by email, telephone or WhatsApp
- To provide legal services if you go on to instruct us
- To meet our professional, regulatory and record-keeping obligations
We do not use your details for marketing, and we do not sell or rent them to anyone.
Consent
We process this data on the consent you give by ticking the box on the enquiry form. You may withdraw that consent at any time by writing to us at the address below. Withdrawing consent does not affect processing already carried out, and we may still need to retain records where the law or our professional obligations require it.
Where it is stored, and who can see it
Enquiries are stored in Google Sheets and any attached documents in Google Drive, on accounts controlled by the firm. Google acts as our data processor and the data may be held on servers outside Malaysia.
Access is limited to the lawyers and staff of the firm who need it to deal with your enquiry. We disclose personal data outside the firm only where you ask us to, where it is necessary to act on your instructions, or where we are required to by law, a court, or the Malaysian Bar.
How long we keep it
Enquiries that do not become matters are kept for [RETENTION PERIOD] and then deleted. Where you instruct us, your file is retained in accordance with our professional obligations and file-retention policy.
Your rights
Under the Act you may ask us to:
- confirm whether we hold personal data about you, and give you a copy
- correct data that is inaccurate, incomplete or out of date
- stop processing that causes you damage or distress
- stop using your data for direct marketing — though we do not use it that way
- withdraw your consent
Write to info@rubix.com.my. We may need to verify your identity first, and a prescribed fee may apply to a data access request. We will respond within the period the Act allows.
Security
The site is served over HTTPS and the enquiry form transmits over an encrypted connection. Access to the enquiry records is protected by the firm’s Google account controls. No transmission over the internet can be guaranteed completely secure, and you send documents at your own risk.
Children
This site is not directed at anyone under 18 and we do not knowingly collect their data.
Changes
We may update this notice. The version and date at the top will change when we do.
Contact
[FULL REGISTERED FIRM NAME]
info@rubix.com.my · 011-5551 5937
Draft for the firm’s approval. This is a working draft written to match what the site actually does. It has not been settled by counsel. Fill in every bracketed field and have it reviewed before the site collects a single enquiry.